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Documents Required for Business Verification

ORBSIS currently supports KYB verification for the following business types: partnerships, limited companies, joint-stock companies, limited liability partnerships (LLP), publicly listed companies, and branch offices.

Depending on the business's place of registration, you will need to prepare the following documents to complete business verification:

Hong Kong-Registered Businesses​

1. Certificate of Incorporation (CI)​

The Certificate of Incorporation is issued by the Hong Kong Companies Registry and serves as proof that the company has been legally incorporated in Hong Kong. It is the foundational document for KYB review. The corresponding documents by business type are as follows:

  • Limited Company / Joint-Stock Company: Certificate of Incorporation (CI)
  • Partnership / Limited Liability Partnership: Certificate of Registration of Partnership
  • Branch Office: Parent company's Certificate of Incorporation + Hong Kong branch registration certificate

2. Business Registration Certificate (BR)​

The Business Registration Certificate is issued by the Inland Revenue Department of Hong Kong and serves as proof that the business has completed business registration and is in valid operation. Please ensure the submitted Business Registration Certificate is within its validity period.

3. Director / Legal Representative ID​

A valid identification document for the director or legal representative is required. Any of the following forms are accepted:

  • Hong Kong Identity Card
  • Passport
  • Selfie with ID (a photo of the person holding their ID document)

4. Beneficial Owner ID and Supporting Documents (if applicable)​

A beneficial owner refers to any individual who directly or indirectly holds 25% or more of the company's shares or voting rights. If such individuals exist, their valid ID and relevant shareholding proof must be provided.

5. Letter of Authorization (if applicable)​

If the user completing the verification process is not the sole director or legal representative of the company, the following must be additionally provided:

  • A valid photo ID of the authorized user
  • A letter of authorization signed by an authorized representative of the company (must be an original handwritten signature; screenshots of electronic signatures are not accepted)

US-Registered Businesses​

1. Business Registration Documents​

  • LLC (Limited Liability Company): Articles of Organization issued by the state government
  • Corporation: Articles of Incorporation issued by the state government
  • LLP (Limited Liability Partnership): Certificate of Registration issued by the state government
  • Branch Office: Parent company's registration proof + Certificate of Authority issued by the state government

An EIN (Employer Identification Number, issued by the IRS) proof must also be provided to verify the business's tax identity.

2. Certificate of Good Standing​

An authoritative certificate issued by the Secretary of State, used to prove that the company has completed its annual review and paid its taxes and is in compliant operation. Supported formats: jpg, jpeg, png, pdf. File size must not exceed 5MB.

3. Director / Legal Representative ID​

  • US government-issued ID (e.g., driver's license, state ID card)
  • Passport
  • Selfie with ID

4. Beneficial Owner ID and Supporting Documents (if applicable)​

Required to meet US AML and Corporate Transparency Act (CTA) compliance requirements.

5. Letter of Authorization (if applicable)​

Must be an original handwritten signature; screenshots of electronic signatures are not accepted.

tip

💡 Please ensure all documents are within their validity period and that the information on the documents exactly matches what is filled in on the application form. If you have any questions, please contact the ORBSIS customer service team for support.